As a financial services organisation we are subject to certain legislative and regulatory requirements which necessitate us obtaining and holding detailed information which personally identifies you and/or contains information or an opinion about you. In addition, our ability to provide you with a comprehensive financial planning and advice service is dependent on us obtaining certain personal information about you.
On collecting information in the referral or engagement process, the organisation collecting the information becomes obliged to provide certain disclosures to the individual whose information is being collected and also become subject to certain obligations in respect of the subsequent use, disclosure and management of that information.
Failure to provide the personal information may expose you to higher risks in respect of the recommendations made to you and may affect the adequacy or appropriateness of advice we give to you.
As we are required pursuant to the Corporations Act (2001) to collect sufficient information to ensure appropriate advice can be given in respect of recommendations made to our clients, if you elect not to provide us with personal information, we may elect to terminate our retainer with you if we believe we are unable to provide you with a complete service.
We will not collect any personal information about you except when you have knowingly provided that information to us or authorised a third party to provide that information to us.
Generally, collection of your personal information will be effected in either face to face interviews, over the telephone or via online means. From time to time additional and/or updated personal information may be collected through one or more of those methods.
We will only collect, maintain and use personal information about you if it is necessary for us to adequately provide to you the services you have requested, which may include:
We will not use or disclose personal information collected by us for any purpose other than:
This may involve the disclosure of your personal information. We are obliged pursuant to the Corporations Act (2001) to maintain certain transaction records and make those records available for inspection by the Australian Securities and Investments Commission to ensure ongoing compliance with mandatory professional standards.
We are also obliged as a condition of our licence to make your records available for inspection by internal compliance staff.
We may use the personal information collected from you for the purpose of providing you with direct marketing material such as articles that may be of interest to you, however you may, by contacting us, request not to receive such information and we will give effect to that request. Please allow 14 days for your request to be actioned.
We may disclose your personal information to superannuation fund trustees, insurance providers, product issuers and other third parties for the purpose of giving effect to your financial strategy and the recommendations made by us.
We collect information about you for the purpose of reporting to AUSTRAC under the Anti-Money Laundering and Counter-Terrorism Financing Act 2006.
In order to ensure that you receive a personal and tailored service, your personal information may be shared with our employees or authorised representatives who will be your primary point of contact with the organisation. It is a condition of our employment with each of our staff members that they adopt and adhere to this privacy policy and the Australian Privacy Principles. You can be assured that your information will be maintained by all employees in accordance with this policy. If you have any concerns in this regard, you should contact us by any of the methods detailed below.
We may disclose your personal information to external contractors or agents, which might be located in the Philippines, for the following purposes:
It is a condition of our agreement with each of our external contractors and agents that they adopt and adhere to this privacy policy, or an established privacy policy of that entity that outlines how the contractor or agent complies with its obligations under the Australian Privacy Principles. You can be assured that your information will be maintained by any contractor or agent to whom it is disclosed in accordance with this policy. If you have any concerns in this regard, you should contact us by any of the methods detailed below.
In the event that we propose to sell our business we may disclose your personal information to potential purchasers for the purpose of them conducting due diligence investigations. Any such disclosure will be made in confidence and it will be a condition of that disclosure that no personal information will be used or disclosed by them. In the event that a sale of our business is effected, we may transfer your personal information to the purchaser of the business. As a client you will be advised of any such transfer.
Your personal information is generally held in your client file and is also held in our electronic database.
We will at all times seek to ensure that the personal information collected and held by us is protected from misuse, loss, unauthorised access, modification or disclosure.
At all times your personal information is treated as confidential and any sensitive information is treated as highly confidential. All paper files are stored in a secure location and where practical are stored in lockable filing cabinets. In the event you cease to be a client of this organisation, any personal information which we hold about you will be securely maintained for a period of seven years in order to comply with legislative and professional requirements, following which time the information will be destroyed.
The transmission and exchange of information is carried out at your own risk. Although we take measures to safeguard against unauthorised disclosures of information, we cannot assure you that personal information that we collect will not be disclosed in a manner that is inconsistent with this privacy policy.
You may at any time, by contacting us, request access to your personal information and we may provide you with access to that information. However, there are limited circumstances in which access to an individual’s personal information will be allowed. We will not provide you with access to your personal information if:
If access to information is denied, The Hopkins Group will provide reasons for the denial. All requests for access will be acknowledged within 14 days.
We will endeavour to ensure that, at all times, the personal information about you which we hold is up to date and accurate. Therefore, you are encouraged to contact us and advise of any change in your personal circumstances that may affect your dealings with The Hopkins Group.
If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below.
From time to time, we may use cookies on our website. Cookies are very small files which a website uses to identify you when you come back to the site and to store details about your use of the site. Cookies are not malicious programs that access or damage your computer. Most web browsers automatically accept cookies but you can choose to reject cookies by changing your browser settings. However, this may prevent you from taking full advantage of our website. Our website may sometimes use cookies to analyse web traffic and help us provide a better website visitor experience. In addition, cookies may be used to serve relevant ads to website visitors through third party services such as Google and Facebook. These ads may appear on this website or other websites you visit.
Our website contains links to other websites whose operator may or may not adhere to a privacy policy or be governed by the Australian Privacy Principles. Please be aware that The Hopkins Group is not responsible for the privacy practices of other such websites. We encourage our users to be aware, when they leave our website, to read the privacy statements of each and every website that collects personal identifiable information.
Links to third party websites do not constitute sponsorship or endorsement or approval of these websites.
To unsubscribe from our email database, or opt out of communications (including marketing communications), please contact us using the details below or opt out using the opt out facilities provided in the communication.
The Hopkins Group has in place facilities to properly consider and deal with any enquiries or complaints if you believe the privacy of your personal information has been compromised. The Hopkins Group will respond to all complaints within seven days and aim to have them resolved within ten days where possible. Where this is not possible, you will be contacted and advised when it is likely that your complaint will be resolved.
You are entitled to obtain access to the information which we hold about you by contacting the Managing Director on 1300 726 082 or by writing to the Managing Director at The Hopkins Group, GPO Box 4347, Melbourne VIC 3001. Alternatively, you can email us via info@thehopkinsgroup.com.au.
We may, at any time at our discretion, vary this privacy policy by publishing the amended privacy policy on our website. We recommend you check our website regularly to ensure you are aware of our current privacy policy.
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